It’s wise to schedule in some coffee breaks but then make sure you have a person with a bell who can remind your attendees when it’s time to report to the next session room. You may also want to tell your speaker to report a few minutes early, so you don’t have to worry about them running late. Speakers need time to move to other rooms and get set up before they dive in. Make eye contact with your presenter so they clearly understand what you’re trying to tell them and they can wrap up the session.Īs you plan your program, be sure to leave a buffer such as transition times between sessions.
You may also want to hold up a sign or visual cue that compliments your timing device well. It’s also helpful to have a room moderator present who can signal to the speaker about five minutes before their time is up. Point it out to the speaker before they start their talk and explain how much time they have so they’re aware. The clock needs to be visible and apparent, so they don’t forget about it. Place your timer near the stage where they can see it so the speaker can hopefully adjust the pace of their talk and finish on time. Conference clocks are one of the most effective and widespread solutions for making sure your speakers stick to the agenda. Check out some of the most popular and useful timers, clocks, and counters online, so you’re prepared for your next conference.
#Speaker timer clock professional#
Always keep it professional so that you don’t cause any major disruptions that the audience may view as inappropriate.Īnother way to keep your conference speakers on time is to use timers and other visual cues. Relay the consequences of going over their time such as you gently interrupting them or turning down the lights. Be sure to let each speaker know of any changes or adjustments to the schedule, so they aren’t caught off guard. It’s also in your best interest to review the timing they have when they arrive to present. Do not be vague and instead talk to your speakers when you’re ready to give them a specific agenda that states their date and time for their presentation. Specify how much time they’ll have to speak on the topic and how much time they should leave for Q&A. Clearly communicate timeframes and expectations, so they understand how much material they’ll be able to cover in their speaking slot. Open communication is key to keeping your speakers on time at your conference.
Be glad to know there are ways you can keep your speakers on time and your conference running smoothly.Ĭommunicate with Your Speakers in Advance One of the toughest jobs and biggest challenges is ensuring session times stick to the agenda.
One of the essential aspects of running an organized and well-planned conference is to make sure you keep on schedule and that you stay on time. If you aren’t strict about adhering to the agenda timing, then the whole day may turn into chaos and mayhem. There are a lot of moving parts and logistics to think about and map out. When all goes over effortlessly, it’s because of all the behind-the-scenes work that went into preparing for the meeting. Planning a large event or conference can be stressful.
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